{"id":121,"date":"2019-05-28T14:07:38","date_gmt":"2019-05-28T13:07:38","guid":{"rendered":"https:\/\/taxfix.com\/en-uk\/?p=121"},"modified":"2025-09-05T15:21:59","modified_gmt":"2025-09-05T14:21:59","slug":"self-employed-accounting-guide","status":"publish","type":"post","link":"https:\/\/taxfix.com\/en-uk\/self-employed-tax-returns\/self-employed-accounting-guide\/","title":{"rendered":"Self-employed accounting guide"},"content":{"rendered":"\n<p>Being self-employed means that you work for yourself rather than an employer.<\/p>\n\n\n\n<p>We know that the accounting side of being self-employed isn\u2019t always straight forward, which is why we\u2019re breaking it down for you!<\/p>\n\n\n\n<p>You can thank us later. \ud83d\ude1c<\/p>\n\n\n\n<p>Here\u2019s some simple steps of what you\u2019ll need to do when self-employed:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>1. Register as a sole trader<\/strong><\/h2>\n\n\n\n<p>First, you\u2019ll want to register as a sole trader. You may be wondering, \u2018how do I do this?\u2019&nbsp;<\/p>\n\n\n\n<p>Luckily for you, we\u2019ve written a step-by-step guide to registering as self-employed. Check this out <a href=\"https:\/\/taxfix.com\/en-uk\/register-as-self-employed\">here<\/a>.<\/p>\n\n\n\n<p>But that\u2019s not all, we\u2019ve also answered all the most common questions related to setting up as a sole trader &#8211; you can check this out <a href=\"https:\/\/taxfix.com\/en-uk\/how-do-i-register-as-a-sole-trader\">here<\/a> if needed.<\/p>\n\n\n\n<p>FYI: If you decide you no longer want to work for yourself, you\u2019ll need to let HMRC know so that they aren\u2019t expecting you to file a tax return.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<div class=\"embed-container\"><iframe loading=\"lazy\" title=\"Tax in 10(ish) seconds - what does it mean to be self-employed?\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/-3ownjwzY8g?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>2. Choose an accounting method<\/strong><\/h2>\n\n\n\n<p>When you register as self-employed, you are given the option between <a href=\"https:\/\/taxfix.com\/en-uk\/glossary\/cash-basis\/\">cash basis<\/a> and <a href=\"https:\/\/www.gov.uk\/self-employed-records\">traditional accounting<\/a>.<\/p>\n\n\n\n<p>Choose whichever method works for your business. Cash basis is generally the easiest option as you simply track what goes in and out of your bank account.<\/p>\n\n\n\n<p>Traditional accounting may work for bigger businesses.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>3. Set up a business bank account<\/strong><\/h2>\n\n\n\n<p>Get into the habit of separating your personal and business finances as soon as possible.<\/p>\n\n\n\n<p>This will help you keep better track of your business income and expenditure.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>4. Record income and expenses correctly<\/strong><\/h2>\n\n\n\n<p>You don\u2019t need to show documents when you file your tax return, but HMRC will ask for them if they ever audit you. For this reason, you should keep all documents and receipts organised.<\/p>\n\n\n\n<p>Keep records for at least 5 years.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>5. Look into registering for VAT<\/strong><\/h2>\n\n\n\n<p>Not everyone is required to register for VAT, but you\u2019ll have to register if:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You&#8217;d like to set up as a LTD company rather than sole trader<\/li>\n\n\n\n<li>You anticipate making over \u00a390,000 (the VAT threshold)<\/li>\n\n\n\n<li>You want to reclaim VAT on eligible expenses<\/li>\n<\/ul>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-highlight-mini m-neutral m-align-left\">\n    <div class=\"b-block-body\">\n        <p><span style=\"font-weight: 400;\">The <\/span><b>value added tax (VAT) rates<\/b><span style=\"font-weight: 400;\"> in the 2025\/26 tax year \ud83d\udc47<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><\/td>\n<td><span style=\"font-weight: 400;\">Tax rate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">What the rate applies to<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Standard rate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">20%<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Most goods and services<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Reduced rate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">5%<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Goods and services like children\u2019s car seats and home energy<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Zero rate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">0%<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Goods and services like most food, books and children\u2019s clothes<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">*Businesses earning more than \u00a390,000 in a tax year must register for VAT. See <\/span><a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/vat-threshold-uk\/\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\"> for more<\/span><\/p>\n\n    <\/div>\n<\/div> <!-- .b-highlight-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n\n<h2 class=\"wp-block-heading\"><strong>6. Submit your tax return before January 31st each year<\/strong><\/h2>\n\n\n\n<p>The tax year is a point of confusion for many. Unlike the calendar year, the tax year runs from April to April. If you&#8217;re a LTD company, your business &#8220;year&#8221; can take place during any 12 month period of your choosing, meaning your filing deadline is unique to you and your business.  <\/p>\n\n\n\n<p>As a sole trader, things are a little simpler. Take a look at the below table for the important dates and deadlines to get in your diary for the current tax year. <\/p>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-highlight-mini m-neutral m-align-left\">\n    <div class=\"b-block-body\">\n        <p><span style=\"font-weight: 400;\">Key dates in the current <\/span><b>2025\/26 tax year \ud83d\udc47<\/b><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Deadline<\/b><\/td>\n<td><b>Date<\/b><\/td>\n<td><b>Year<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tax year starts<\/span><\/td>\n<td><span style=\"font-weight: 400;\">6th April<\/span><\/td>\n<td><span style=\"font-weight: 400;\">2025<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Tax year ends<\/span><\/td>\n<td><span style=\"font-weight: 400;\">5th April<\/span><\/td>\n<td><span style=\"font-weight: 400;\">2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Register for self assessment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">5th October<\/span><\/td>\n<td><span style=\"font-weight: 400;\">2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Pay tax bill by PAYE salary<\/span><\/td>\n<td><span style=\"font-weight: 400;\">30th December<\/span><\/td>\n<td><span style=\"font-weight: 400;\">2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Self assessment deadline<\/span><\/td>\n<td><span style=\"font-weight: 400;\">31st January<\/span><\/td>\n<td><span style=\"font-weight: 400;\">2027<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n    <\/div>\n<\/div> <!-- .b-highlight-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n\n<p>\ud83d\udea8 Don\u2019t forget to claim:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Your <a href=\"https:\/\/taxfix.com\/en-uk\/list-self-employment-allowances\">self-employed tax-free allowances<\/a><\/li>\n\n\n\n<li>Your <a href=\"https:\/\/taxfix.com\/en-uk\/self-employed-claimable-expenses\">self-employed expenses<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>7. Understand how Payment on Account works<\/strong><\/h2>\n\n\n\n<p>Payment on Account means you pay your annual tax bill in two instalments. You may have to pay up to 150% the first time, but you can read more about Payments on Account <a href=\"https:\/\/taxfix.com\/en-uk\/what-is-a-payment-on-account\">here<\/a>.<\/p>\n\n\n\n<p>To make it a bit more digestible, here\u2019s a visual:<\/p>\n\n\n<div class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-1440x2880.png\" width=\"1440\" height=\"2880\" srcset=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-150x300.png 150w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-512x1024.png 512w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-768x1536.png 768w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-1024x2048.png 1024w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-1440x2880.png 1440w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_Self-Assessment_Payment-on-account-scaled.png 1280w\" class=\"wp-block-image__media\" sizes=\"auto, (min-width: 1000px) 768px, calc(100vw - 48px)\" alt=\"payment on account\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Being self-employed means that you work for yourself rather than an employer. We know that the accounting side of being self-employed isn\u2019t always straight forward, which is why we\u2019re breaking it down for you! You can thank us later. \ud83d\ude1c Here\u2019s some simple steps of what you\u2019ll need to do when self-employed: 1. Register as [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[441,440],"tags":[413,411,415],"class_list":["post-121","post","type-post","status-publish","format-standard","hentry","category-general-self-employed-tax-faqs","category-self-employed-tax-returns","tag-accounting","tag-self-employed","tag-tax-return-basics"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Self-employed accounting guide &#8211; Taxfix (formerly TaxScouts)<\/title>\n<meta name=\"description\" content=\"Figuring out what accounting method to use when self-employed can be tricky. Here are the some things that you&#039;ll want to look out for!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/taxfix.com\/en-uk\/self-employed-tax-returns\/self-employed-accounting-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Self-employed accounting guide &#8211; Taxfix (formerly TaxScouts)\" \/>\n<meta property=\"og:description\" content=\"Figuring out what accounting method to use when self-employed can be tricky. 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