{"id":29014,"date":"2023-10-03T17:28:21","date_gmt":"2023-10-03T16:28:21","guid":{"rendered":"https:\/\/taxfix.com\/en-uk\/?p=29014"},"modified":"2025-08-22T17:01:22","modified_gmt":"2025-08-22T16:01:22","slug":"how-to-read-a-balance-sheet","status":"publish","type":"post","link":"https:\/\/taxfix.com\/en-uk\/self-employed-tax-returns\/bookkeeping\/how-to-read-a-balance-sheet\/","title":{"rendered":"How to read a balance sheet"},"content":{"rendered":"\n<p>Small biz owners and <a href=\"https:\/\/taxfix.com\/en-uk\/self-employed-tax-returns\/bookkeeping\/what-is-a-sole-trader\/\">sole traders<\/a>, you can use a balance sheet to make sure your business finances are healthy, hearty, and most importantly, accurate.<\/p>\n\n\n\n<p>If you\u2019ve come across these scary-sounding documents before, you know they\u2019re notoriously difficult to decipher. Or maybe you find them easy to decrypt, in which case, give us a call \ud83d\udc40<\/p>\n\n\n\n<p>All jokes aside, we\u2019re here to help you understand balance sheets, without all the complicated jargon.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is a balance sheet?<\/h2>\n\n\n\n<p>A balance sheet shows how much money your business is worth (net worth) based on its assets, liabilities and equity. The main use is to make sure that your books are &#8211; you guessed it &#8211; balanced. Another is for people like investors, stakeholders and outside regulators to be able to see the health of a business in the current period, a previous one or even how it might perform in the immediate future.<\/p>\n\n\n\n<p>Here&#8217;s what information is on a balance sheet:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/taxfix.com\/en-uk\/investor-capital-gains-tax-returns\/whats-the-hold-over-relief-on-gifts\/\">Assets<\/a>: what the business owns<\/li>\n\n\n\n<li>Liabilities: what the business owes<\/li>\n\n\n\n<li>Owner\/<a href=\"https:\/\/taxfix.com\/en-uk\/glossary\/shareholder\/\">shareholder<\/a>\u2019s equity: the value of the owner\/shareholder\u2019s investment<\/li>\n<\/ul>\n\n\n\n<p>The basic equation is:<\/p>\n\n\n\n<p>Assets &#8211; Liabilities = (owner\/shareholder\u2019s) Equity&nbsp;<\/p>\n\n\n\n<p>There are two types of assets and liabilities:&nbsp;<\/p>\n\n\n\n<p>1. The first one is <span style=\"text-decoration: underline;\">current<\/span> assets or current liabilities.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>They can be paid within the current financial year<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>2. The second type is <span style=\"text-decoration: underline;\">non-current<\/span> assets or non-current liabilities.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>They will be paid over time, past the current financial year&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>Alternatively, you can also refer to them as short-term (current) or long-term (non-current).<\/p>\n\n\n\n<p>Here are some examples:<\/p>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-columns-mini m-align-left\">\n    <div class=\"b-columns-mini__container\">\n\n        \n        \n        <div class=\"b-columns-mini__item m-blue\">\n                                    \n            <div class=\"b-columns-mini__item-content\">\n                <div class=\"b-block-body\">\n                    <ul>\n<li><strong>Current assets:<\/strong> cash and cash equivalents (that can easily be converted to cash within 1 year)<\/li>\n<li><strong>Non-current assets:<\/strong> property, plant and equipment (PP&amp;E)<\/li>\n<\/ul>\n\n                <\/div>\n            <\/div>\n        <\/div>\n\n        \n        \n        <div class=\"b-columns-mini__item m-nude\">\n                                    \n            <div class=\"b-columns-mini__item-content\">\n                <div class=\"b-block-body\">\n                    <ul>\n<li><strong>Current liabilities:<\/strong> accounts payable (what you owe suppliers), wages, taxes, rent, etc.<\/li>\n<li><strong>Non-current liabilities:<\/strong> bank loans and debts<\/li>\n<\/ul>\n\n                <\/div>\n            <\/div>\n        <\/div>\n\n        \n        \n    <\/div>\n<\/div> <!-- .b-columns-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n<h2 class=\"wp-block-heading\">What is equity?<\/h2>\n\n\n\n<p>Equity is the value of what\u2019s left over after you deduct what the company owes (liabilities) from what it owns (assets). That amount is what would go to the owner or shareholders. It essentially represents a shareholder\u2019s or owner\u2019s stake in the company.<\/p>\n\n\n\n<p>As we mentioned, equity = assets &#8211; liabilities.<\/p>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-highlight-mini m-yellow m-align-left\">\n    <div class=\"b-block-body\">\n        <p>Equity can either be negative, meaning the liabilities outweigh the assets, or it can be positive meaning that there are enough assets to cover the liabilities.<\/p>\n\n    <\/div>\n<\/div> <!-- .b-highlight-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n<h2 class=\"wp-block-heading\">How to make a balance sheet<\/h2>\n\n\n\n<p>To make your own balance sheet, you need to know a few things about the finances of your company. Oh, and also some maths, so we recommend keeping a calculator handy. Or, if you\u2019re really tech-savvy, you can use a spreadsheet to do the calculations for you \ud83d\udc69\u200d\ud83d\udcbb<\/p>\n\n\n\n<p>You\u2019ll need to know the total amount of current\/non-current assets and liabilities that the company has.<\/p>\n\n\n\n<p>Once you\u2019ve got that data, you can start maths-ing and forming your balance sheet for the current accounting period. Here&#8217;s an example of what a balance sheet looks like. <\/p>\n\n\n<div class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-1440x2037.png\" width=\"1440\" height=\"2037\" srcset=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-212x300.png 212w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-724x1024.png 724w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-768x1087.png 768w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-1086x1536.png 1086w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-1448x2048.png 1448w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image-1440x2037.png 1440w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_SEO-Content_Balance-sheet_Image.png 1654w\" class=\"wp-block-image__media\" sizes=\"auto, (min-width: 1000px) 768px, calc(100vw - 48px)\" alt=\"\"><\/div>\n\n\n<p>Or <a href=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS-UK_Rebrand_Website_Content_Balance_Sheet_Template.pdf\">just use our template <\/a>and fill it in to suit you and your business. HMRC also has a template you can follow <a href=\"http:\/\/hmrc.gov.uk\/gds\/saog\/attachments\/Sch_3_SI2008_410.doc\">on their website<\/a>.<\/p>\n\n\n\n<p>Remember, the goal is to make sure everything balances out at the end. What you own should pay off what you owe and leave you with the leftover equity.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Should a balance sheet <em>always<\/em> balance?<\/h2>\n\n\n\n<p>Yep, it should always, always balance.<\/p>\n\n\n\n<p>If it doesn\u2019t, then there could be another explanation. Here are a few reasons for an unbalanced sheet:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Incomplete data<\/li>\n\n\n\n<li>Wrong data<\/li>\n\n\n\n<li>Currency exchange rate errors<\/li>\n\n\n\n<li>Inventory mistakes<\/li>\n\n\n\n<li>Incorrect equity calculations<\/li>\n\n\n\n<li>Miscalculated load amortization (writing off) or depreciation (losing value)<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">What is balance sheet reconciliation?<\/h2>\n\n\n\n<p>It\u2019s when you compare a company\u2019s balance sheet to the general ledger (assets, liabilities, equity, income, expense, gain, and loss transactions of a business) to verify the accuracy of the balance sheet. So, what happens if your balance sheet doesn\u2019t balance? Balance sheet reconciliation.&nbsp;&nbsp;<\/p>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-highlight-mini m-purple m-align-left\">\n    <div class=\"b-block-body\">\n        <p><strong>Translation:<\/strong> Every transaction within the business needs to fall under the asset or liability category and they should all balance to the correct amount of equity.<\/p>\n\n    <\/div>\n<\/div> <!-- .b-highlight-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n<p>Once you confirm everything matches, you can be extraordinarily relieved to know that your books are balanced!<\/p>\n\n\n\n<p>That\u2019s one less thing to worry about\ud83d\ude4c<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Take the path that\u2019s hassle-free<\/h2>\n\n\n\n<p>If you\u2019re looking for an easier way to keep things in order, our <a href=\"https:\/\/taxfix.com\/en-uk\/bookkeeping\/\">free bookkeeping tools<\/a> have got you covered in that department.<\/p>\n\n\n\n<p><a href=\"https:\/\/taxfix.com\/en-uk\/bookkeeping-invoicing\/\">Create and send invoices<\/a>, pull your spending <a href=\"https:\/\/taxfix.com\/en-uk\/bookkeeping-bank-account-linking\/\">straight from your bank account<\/a>, and track your incomes and expenses from your <a href=\"https:\/\/taxfix.com\/en-uk\/bookkeeping-accounting-overview\/\">accounting dashboard<\/a>. All in one place.&nbsp;<\/p>\n\n\n\n<p>Plus, you can choose to get extra support from an accredited accountant, if you need it!<\/p>\n\n\n<p><script src=\"https:\/\/static.elfsight.com\/platform\/platform.js\" data-use-service-core defer><\/script> <\/p>\n<div class=\"elfsight-app-b3abc3f9-5655-42a9-adb4-882903674975\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Small biz owners and sole traders, you can use a balance sheet to make sure your business finances are healthy, hearty, and most importantly, accurate. If you\u2019ve come across these scary-sounding documents before, you know they\u2019re notoriously difficult to decipher. Or maybe you find them easy to decrypt, in which case, give us a call [&hellip;]<\/p>\n","protected":false},"author":18,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[497,440],"tags":[356,102,411],"class_list":["post-29014","post","type-post","status-publish","format-standard","hentry","category-bookkeeping","category-self-employed-tax-returns","tag-expenses","tag-hmrc","tag-self-employed"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to read a balance sheet &#8211; Taxfix (formerly TaxScouts)<\/title>\n<meta name=\"description\" content=\"Small biz owners and sole traders, you can use a balance sheet to make sure your business finances are in order.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/taxfix.com\/en-uk\/self-employed-tax-returns\/bookkeeping\/how-to-read-a-balance-sheet\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to read a balance sheet &#8211; 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