{"id":38393,"date":"2025-03-07T12:11:47","date_gmt":"2025-03-07T12:11:47","guid":{"rendered":"https:\/\/taxfix.com\/en-uk\/?p=38393"},"modified":"2026-03-18T12:14:59","modified_gmt":"2026-03-18T12:14:59","slug":"reclaim-vat","status":"publish","type":"post","link":"https:\/\/taxfix.com\/en-uk\/limited-companies\/reclaim-vat\/","title":{"rendered":"Everything you need to know about reclaiming VAT\u00a0"},"content":{"rendered":"\n<p><strong>Reclaiming VAT<\/strong> may sound straightforward&#8230; you buy something for your business, you claim the VAT back. But, with different rates, various schemes, and specific conditions to meet, it\u2019s important to know what you can and can\u2019t reclaim.<\/p>\n\n\n\n<p>Understanding the rules means you can maximise your VAT refund while staying compliant with HMRC. Here\u2019s what you need to know.\ud83e\udd89<\/p>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-cta-mini m-blue m-align-left\">\n    \n    <div class=\"b-cta-mini__content\">\n\n        \n        \n        <div class=\"b-cta-mini__body\">\n            <div class=\"b-block-body\"><p><span class=\"notion-enable-hover\" data-token-index=\"0\">Our <strong>Making Tax Digital (MTD) software<\/strong> for landlords and sole-traders with built-in accountant support is now live. <strong>First month for free!<\/strong><br \/>\n<\/span><!-- notionvc: 227cc3b6-c5da-4b2e-bf21-eb65dbbc1eac --><\/p>\n<ul>\n<li>Accountant-led onboarding &amp; support<\/li>\n<li>Simple-to-use software<\/li>\n<li>Affordable pricing options \u2013 from \u00a324.99\/month<\/li>\n<\/ul>\n<\/div>\n        <\/div>\n\n        \n        \n        <div class=\"b-cta-mini__action\">\n\n            <a href=\"https:\/\/taxfix.com\/en-uk\/mtd-for-itsa\/\" class=\"c-button m-large  m-mobile-fullwidth\">Learn more<\/a>\n\n\n        <\/div>\n\n        \n    <\/div>\n<\/div> <!-- .b-cta-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n<h2 class=\"wp-block-heading\">Who can reclaim VAT?&nbsp;<\/h2>\n\n\n\n<p>When it comes to <strong>reclaiming VAT<\/strong>, the golden rule is simple: if a purchase is <em>wholly and exclusively for business use<\/em>, you can <strong>reclaim VAT<\/strong> on it. But there are a few key points to remember:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>VAT registered businesses only:<\/strong> to reclaim VAT, your business must be <a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/how-do-i-get-a-vat-certificate\/\" target=\"_blank\" rel=\"noreferrer noopener\">VAT registered<\/a>.&nbsp;<\/li>\n\n\n\n<li><strong>Not VAT registered?<\/strong> In most cases, you can\u2019t reclaim VAT, but there are <a href=\"https:\/\/www.gov.uk\/guidance\/claim-a-vat-refund-as-an-organisation-not-registered-for-vat\" target=\"_blank\" rel=\"noreferrer noopener\">exceptions<\/a> for organisations such as, an academy school or search and rescue charity.&nbsp;<\/li>\n\n\n\n<li><strong>VAT schemes matter:<\/strong> the <a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/vat-schemes\/\" target=\"_blank\" rel=\"noreferrer noopener\">VAT scheme<\/a> you choose will affect how you reclaim VAT.&nbsp;<\/li>\n\n\n\n<li><strong>Sole traders &amp; limited companies:<\/strong> both can reclaim VAT on business expenses. Sole traders just need to be extra careful with personal vs. business use. \u2696\ufe0f Keeping clear records and separating personal and business costs will ensure you stay compliant and avoid any VAT issues.<\/li>\n<\/ul>\n\n\n\n<p>Key takeaway: if you\u2019re VAT registered and your <a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/allowable-expenses-limited-companies-can-claim\/\" target=\"_blank\" rel=\"noreferrer noopener\">expenses<\/a> are strictly for business use, you can <strong>reclaim VAT<\/strong>. If you\u2019re not VAT registered, you might still be able to <strong>reclaim VAT<\/strong> under certain conditions &#8211; so it\u2019s worth checking!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What can you reclaim VAT on?&nbsp;<\/h2>\n\n\n\n<p>Not everything qualifies for a <strong>VAT reclaim in the UK<\/strong>, so let&#8217;s break it down:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Personal expenses &amp; entertainment: <\/strong>think you can claim VAT on your lunch or weekend shopping spree? Think again. Personal stuff stays personal &#8211; no VAT back on that.<\/li>\n\n\n\n<li><strong>VAT-exempt goods\/services<\/strong> like insurance or financial services are a no-go, we\u2019re afraid. \ud83d\ude45\u200d\u2642\ufe0f<\/li>\n\n\n\n<li><strong>Office supplies, software &amp; IT equipment <\/strong>such as, a shiny new laptop or a mountain of pens are fair game, as long as they\u2019re for business purposes.&nbsp;<\/li>\n\n\n\n<li><strong>Professional services: <\/strong>hiring an accountant (<a href=\"https:\/\/taxfix.com\/en-uk\/\" target=\"_blank\" rel=\"noreferrer noopener\">like us<\/a> \ud83d\ude1c), consultant, or lawyer? You bet you can reclaim VAT on those business-related services.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>In short, keep it business-related, and your VAT claims will sail through. \u26f5<\/p>\n\n\n<\/div> <!-- .c-body -->\n\n<div class=\"b-cta-mini m-purple m-align-left\">\n    \n    <div class=\"b-cta-mini__content\">\n\n        \n        <h2 class=\"b-cta-mini__title\">Need expert tax advice?<\/h2>\n\n        \n        \n        <div class=\"b-cta-mini__body\">\n            <div class=\"b-block-body\"><p>Don&#8217;t navigate the complexities of VAT and taxes alone. Reach out today for expert guidance, and you can claim the fee back as a business-related service! We&#8217;ll help you stay compliant, tax-efficient, and save you money. Contact us today.<\/p>\n<\/div>\n        <\/div>\n\n        \n        \n        <div class=\"b-cta-mini__action\">\n\n            <a data-js=\"openAuth\" data-location=\"content\" data-view=\"signup\" href=\"https:\/\/taxfix.com\/en-uk\/assessment\/signup\" class=\"gtm-get-started-button c-button m-large  m-mobile-fullwidth\" onClick=\"javascript:setVariant('VARIANT_NAME');\">Get started <\/a>\n\n\n        <\/div>\n\n        \n    <\/div>\n<\/div> <!-- .b-cta-mini -->\n\n<div class=\"c-body\">\n\n\n\n\n<h2 class=\"wp-block-heading\">VAT on business expenses&nbsp;<\/h2>\n\n\n\n<p>When it comes to VAT on business expenses, the rules can be a little tricky. Here&#8217;s a breakdown of what you can and can\u2019t reclaim:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reclaiming VAT on food<\/h3>\n\n\n\n<p>You can\u2019t<strong> reclaim VAT<\/strong> on personal meals, but if it\u2019s a business meal, like a client lunch or work-related event, you can. Just make sure you keep records, note the purpose of the meal, and ensure it\u2019s directly related to your business to satisfy HMRC. Dinner with friends or a casual lunch doesn\u2019t cut it! \ud83e\udd6a<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Claiming VAT on travel<\/h3>\n\n\n\n<p>If you\u2019re travelling for business related purposes &#8211; think client visits, meetings, or conferences, you can reclaim VAT<strong> <\/strong>on <strong>business expenses <\/strong>like transportation and hotel stays. \u2708\ufe0f But if you\u2019re blending business and leisure (hello, holiday with a side of work), make sure you only claim VAT for the business portion of your trip.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Claiming VAT on vehicles&nbsp;<\/h3>\n\n\n\n<p>Thinking of <a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/buying-a-car-through-a-limited-company\/\" target=\"_blank\" rel=\"noreferrer noopener\">buying a company car<\/a>? You can usually only <strong>reclaim VAT<\/strong> if the vehicle is used 100% for business purposes. This means no personal use, even for a quick weekend trip to the sea-side.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Reclaiming VAT on mileage<\/h3>\n\n\n\n<p>If you&#8217;re using your vehicle for work, you can<strong> reclaim VAT<\/strong> on fuel, but stick to <a href=\"https:\/\/www.gov.uk\/government\/collections\/road-fuel-scale-charge-tables-for-vat\" target=\"_blank\" rel=\"noreferrer noopener\">HMRC\u2019s fuel scale charges<\/a> to avoid overclaiming. Track your mileage and business-related trips carefully! \ud83d\udca8<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When expenses are split between work and home<\/h2>\n\n\n<div class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_are-there-different-ways-to-pay-a-tax-return.png\" width=\"1280\" height=\"806\" srcset=\"https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_are-there-different-ways-to-pay-a-tax-return-300x189.png 300w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_are-there-different-ways-to-pay-a-tax-return-1024x645.png 1024w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_are-there-different-ways-to-pay-a-tax-return-768x484.png 768w, https:\/\/taxfix.com\/en-uk\/wp-content\/uploads\/25Q3_TS_Rebrand_UK_Website_Content_Blog-and-guides_are-there-different-ways-to-pay-a-tax-return.png 1280w\" class=\"wp-block-image__media\" sizes=\"auto, (min-width: 1000px) 768px, calc(100vw - 48px)\" alt=\"How to pay my tax return\"><\/div>\n\n\n<p>If you&#8217;re using things like your internet or mobile phone for both personal and business use, you can only <strong>reclaim VAT<\/strong> on the portion that\u2019s strictly for business. So, if your phone\u2019s ringing off the hook with both work and personal calls, just be sure you\u2019re keeping track of what\u2019s business and what\u2019s personal.&nbsp;<\/p>\n\n\n\n<p>If you\u2019re working from home, you can also claim the <a href=\"https:\/\/taxfix.com\/en-uk\/glossary\/home-office-allowance\/\" target=\"_blank\" rel=\"noreferrer noopener\">Home Office Allowance<\/a>, which lets you claim a flat rate based on how many hours you work from home each month (no need to calculate every individual cost!)&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Claiming back VAT on previous business costs&nbsp;<\/h2>\n\n\n\n<p>Bought big-ticket items like machinery or equipment? Good news, you can <strong>reclaim VAT <\/strong>on those <a href=\"https:\/\/taxfix.com\/en-uk\/glossary\/capital-allowances\/#:~:text=Some%20of%20the%20most%20common,such%20as%20hammers%2C%20saws%2C%20etc\" target=\"_blank\" rel=\"noreferrer noopener\">capital allowances<\/a>. Just remember, if you later sell or dispose of the asset, HMRC may require you to repay some or all of the VAT, depending on its business use.&nbsp;<\/p>\n\n\n\n<p>Even professional services paid for before registering for VAT, are not a lost cause. If you\u2019ve registered in the last four years, you can still reclaim VAT on business-related services like legal or <a href=\"https:\/\/taxfix.com\/en-uk\/tax-advice\/\" target=\"_blank\" rel=\"noreferrer noopener\">consultancy fees<\/a>. \ud83d\udcb8<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Keeping VAT Records<\/h2>\n\n\n\n<p>HMRC could ask for proof at any time, so make sure you\u2019re ready to show them the goods! Here\u2019s what you need to keep:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All purchases and sales, including zero-rated or exempt items.<\/li>\n\n\n\n<li>Invoices issued and received (paper or digital). \ud83e\uddfe<\/li>\n\n\n\n<li>Self-billing agreements and VAT numbers.<\/li>\n\n\n\n<li>Bank statements, till rolls, and records of goods taken for personal use.<\/li>\n<\/ul>\n\n\n\n<p>To stay on top of things, keep everything organised <a href=\"https:\/\/taxfix.com\/en-uk\/bookkeeping\/\" target=\"_blank\" rel=\"noreferrer noopener\">with our free bookkeeping tools<\/a>, ensuring you\u2019re always prepared for HMRC checks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to calculate and receive your VAT reclaim<\/h2>\n\n\n\n<p>Here\u2019s how to calculate the VAT you can claim back for your business.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Calculate output VAT<\/strong>: this is the VAT your business charged on sales of goods and services in the <a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/whats-my-companys-accounting-period\/\" target=\"_blank\" rel=\"noreferrer noopener\">accounting period<\/a>.<\/li>\n\n\n\n<li><strong>Calculate input VAT<\/strong>: this is the VAT you paid on business-related purchases during the same period. \ud83d\udecd\ufe0f<\/li>\n\n\n\n<li><strong>Subtract input VAT from output VAT<\/strong>:\n<ul class=\"wp-block-list\">\n<li>If output VAT is greater than input VAT, <a href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/file-a-vat-return\/\" target=\"_blank\" rel=\"noreferrer noopener\">pay the difference to HMRC<\/a>.<\/li>\n\n\n\n<li>If input VAT is greater than output VAT, you can claim the difference back from HMRC.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><strong>Submit your VAT return<\/strong>: use <a href=\"https:\/\/taxfix.com\/en-uk\/self-assessment-basics\/mtd-for-itsa\" target=\"_blank\" rel=\"noreferrer noopener\">Making Tax Digital<\/a> (MTD) compatible software to file your return electronically.<\/li>\n\n\n\n<li><strong>HMRC processes your claim<\/strong>: if everything checks out, you\u2019ll receive your VAT refund!<\/li>\n<\/ol>\n\n\n\n<p>Make sure to keep track of both input and output VAT carefully to avoid overpaying or missing out on claims.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Final thoughts on reclaiming VAT<\/h2>\n\n\n\n<p><strong>Reclaiming VAT<\/strong> can be a bit of a head-scratcher, but getting it right ensures your business stays tax-efficient and avoids costly mistakes. Keep solid records, follow the rules, and always double-check before claiming.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Reclaiming VAT may sound straightforward&#8230; you buy something for your business, you claim the VAT back. But, with different rates, various schemes, and specific conditions to meet, it\u2019s important to know what you can and can\u2019t reclaim. Understanding the rules means you can maximise your VAT refund while staying compliant with HMRC. Here\u2019s what you [&hellip;]<\/p>\n","protected":false},"author":45,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[503],"tags":[356,102,415],"class_list":["post-38393","post","type-post","status-publish","format-standard","hentry","category-limited-companies","tag-expenses","tag-hmrc","tag-tax-return-basics"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Everything you need to know about reclaiming VAT\u00a0 &#8211; Taxfix<\/title>\n<meta name=\"description\" content=\"Reclaim VAT by identifying eligible expenses, calculating VAT paid vs. charged, and staying compliant with HMRC through accurate records.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/taxfix.com\/en-uk\/limited-companies\/reclaim-vat\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Everything you need to know about reclaiming VAT\u00a0 &#8211; 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